Events Coordinator

Aperçu

Job Title: Events Coordinator

Client Location: South West London (3 days onsite per week – Tues, Weds, Thurs)

Starting: June 2026

Pay Rate: up to £230 per day (PAYE Only)

Hours: Full-time

Duration: until 30th September 2026, contract

This role is only open for a limited time. Next steps will be shared with shortlisted candidates by EOB Fri 8th May 2026.

About Our Client

Aquent is proud to partner with a globally recognised leader in technology, renowned for fostering innovation and creating groundbreaking experiences that connect millions worldwide. This organisation is dedicated to empowering developers to build exceptional software, driving forward the future of technology through compelling in-person and virtual engagements. Join a team that values creativity, precision, and a commitment to excellence, contributing to initiatives that shape the digital landscape.

Make a Global Impact as an Events Coordinator

Are you a highly organised and detail-oriented individual with a passion for bringing impactful events to life? This is an incredible opportunity to join a dynamic team that designs and executes high-profile developer experiences across multiple international locations. As an integral part of the Developer Relations team, you will play a crucial role in ensuring seamless event delivery, directly contributing to the success of developers and the adoption of cutting-edge technologies. Your precision and proactive support will be vital in creating memorable and effective engagements, from intimate workshops to large-scale presentations, fostering a vibrant global community.

What You’ll Do

Your contributions will span the full event lifecycle, from initial planning to post-event analysis, ensuring every detail is meticulously managed.

Planning & Coordination

• Support event planning alongside senior team members, including intake tracking, logistics documentation, and milestone monitoring
• Assist with budget tracking and proactively flag upcoming event requests to appropriate financial contacts
• Coordinate event content logistics, manage approval processes, and ensure all materials are finalised and distributed well in advance
• Arrange essential event components such as speaker rehearsals, catering orders, and security requests
• Prepare event promotion copy for review, support the approval process, and publish events on internal platforms
• Assist with asset coordination and internal channel placement for marketing initiatives
• Administer developer registrations and serve as a primary point of contact for attendee inquiries
• Monitor team travel bookings to ensure alignment with budget and timelines
• Support internal teams with venue logistics coordination, AV scheduling, and facilities requests

On-Site Execution

• Assist with comprehensive event setup, including preparing name badges for all attendees and staff
• Support staff briefings and facilitate efficient check-in operations
• Provide essential on-the-ground support to venue staff, internal teams, and attendees throughout the event
• Assist with event breakdown and all post-event logistical requirements

Post-Event

• Contribute to staff debrief sessions by accurately taking notes and tracking action items
• Record attendance data and compile detailed post-event reports
• Support the production of monthly outcome summaries, analysing attendee engagement and platform adoption

What We’re Looking For

Must-Have Qualifications:

• Proven experience coordinating events, projects, or operational programs at scale
• Exceptional attention to detail and high reliability; adept at accurate data entry across various tools and systems
• A clear and proactive communicator, comfortable asking questions, following up, and flagging issues early
• Highly adaptable to changing priorities within a fast-paced environment
• Willingness and ability to travel regularly across various regions
• Organised and dependable, with the ability to manage multiple workstreams concurrently

Nice-to-Have Qualifications:

• Familiarity with technical event setup and audio-visual equipment
• Experience with modern collaboration and productivity tools
• Exposure to developer, engineering, or technology community events