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Freelance Resource Coordinator

West London - 3 on-site days a week


Placement Type:



£269.47 per day - Umbrella

Start Date:


We’re looking for a Freelance Resource Coordinator to join our media client and support in overseeing the resourcing for the creative teams. You’ll forward plan, schedule, and monitor resource allocations and respective budgets while supporting the Creative Resource Manager in the day-to-day duties and administration of resourcing.

This is a 12-month talent pool, with an initial 3-month booking starting as soon as possible. This position offers £269.47 per day (via Umbrella). 

What you’ll do:

  • Update resource rotas daily, managing work allocation to ensure delivery across teams.
  • Onboard freelancers and manage the recruitment process from start to finish, including raising New Starter Forms and liaising with freelancers regarding their rates and any other concerns in the onboarding process.
  • Assist in ensuring projects are tracked to allocated budget, currency, and timelines through excellent use of our resource management tool and timesheets.
  • Liaise with ADs, EPs, and Producers to efficiently plan and resource projects.
  • Engage and contract freelance staff as per HR policies, proactively building on the existing network of freelance contacts.
  • Maintain team documents, including resource schedules, project, budget, and freelance trackers.
  • Support CDs with team administration, including holiday approval, maternity and paternity, and tech support.

What you’ll bring:

  • Experience at an agency/in-house/broadcast company.
  • Great attention to detail and strong communication skills.
  • Solid knowledge of MS Office.
  • Experience with resourcing software tools is ideal but not necessary.
  • Eagerness and willingness to learn with a passion for the work.
  • Ability to respond quickly and efficiently to multiple requests and frequent changes in resourcing schedules.

If this sounds like you, apply today!

The next steps will be shared with shortlisted candidates by Wednesday, 19th June 2024.

We’re looking forward to hearing from you!

Client Description

Our Client is a giant media and entertainment company, with over 24 million customers in Europe. They’re keen on keeping people connected, and their upcoming media investments are expected to bring billions of pounds and over 2000 jobs to the UK creative sector. Beyond business, they’re taking big strides in diversity and sustainability with ambitious public goals in both – including 20% BAME representation by 2025, and carbon neutrality by 2030.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.