Event Specialist

Overview

Our client is seeking an Events Specialist to support EMEA Field Enablement activities, which include but are not limited to event planning and support—specifically end-to-end event logistics for its field teams: sales, technical, and partner

The successful candidate will have a positive, can-do attitude, thrive in a fast-paced environment with ever-changing business priorities, possess a good understanding of corporate organisational structures, and demonstrate strong project management and stakeholder communication skills

Responsibilities

• Work closely with the EMEA Regional Enablement team and stakeholders on project coordination and event support for EMEA regional programmes
• End-to-end coordination of live and virtual-live events, including planning and managing the following
  • Logistics: venue and room bookings, dates, food & beverage, audio-visual, training materials
  • Contracts and vendor management
  • Invitations and registration
  • Communication
  • On-site event support; travel as required
  • Event budget management
  • Quarterly reporting & analysis (summaries, trends, etc.)
  • Planning calendar (internal)
  • Surveys
• Communications—writing and editing—for projects, events, invitations, etc.
• Interact with stakeholders and field leaders for logistics and roster management
• Manage group mail accounts, distribution lists, and calendars

Requirements

• 5–7 years’ experience in project management and/or event coordination
• Strong MS Office skills, including Excel and PowerPoint
• Strong project management skill set: organisation, ability to manage multiple projects, attention to detail, responsiveness, follow-up and communication, flexibility, and deadline-driven delivery
• Ability to work in a team environment, receiving direction from multiple leads
• Positive attitude and ability to remain agile with multiple and evolving team priorities
• Strong problem-solving and collaboration skills
• Willingness and ability to travel to support events on-site
• Ability to adapt communication style to stakeholder level and function
• Enjoys working in a fast-paced environment
• Must have a commitment to quality and be results-driven

If this sounds like you, contact the Aquent team today!

The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.